When interviewing job candidates, time is critical.
The time you spend talking to candidates adds up quickly, especially if you have a lot of great candidates. That has a cost—you’re not getting other important work done. That time also goes by incredibly fast. Within a brief discussion, you must gather the information you need to make an informed hiring decision and sell the role to a potential hire. And don’t forget you’re competing with other employers eager to snatch talent. Every minute counts.
Wasting time also amounts to a bad experience for candidates. Aside from the fact that they have other things going on in their lives, you will be asking at least one of them to make a good decision. A wrong decision, on your part or theirs, will likely result in you both parting ways sooner rather than later, compounding the cost of filling the role.
Let’s look at some basic practices that will enable you and your job candidates to use this time best.
Before conducting any interviews, document what the job entails and what core competencies will be needed.
Interviews are not the time to clarify what you want the job to be. If you go into interviews fuzzy about the job’s functions, you won’t be able to assess whether and how well candidates can perform.
Include questions about specific occasions when candidates used those competencies and the outcome.
For example, suppose the job you’re hiring will involve regularly de-escalating tense situations with angry customers. In that case, you might ask candidates to tell you about a time in which they were able to calm an angry customer. This method of questioning—called behavioral interviewing—cuts to the chase. You not only get an affirmative or negative answer as to whether the candidate possesses the competencies you need but also obtain verifiable evidence (or not) that they’ve previously done what they say they can do. For behavioral questions to be most effective, pose the same questions to each candidate and evaluate their responses using the same criteria.
Put your interview team together (if needed) and coordinate who’s asking what.
If the person you hire will be working with multiple people, each with a unique stake in the work being done, it may be prudent to involve some of these employees in the interview process. If several employees are participating in the interviews, meet with them ahead of time to formulate a plan so there’s no unnecessary overlap in the questions you’ll each be asking.
Connect each response to what’s needed for this new job.
After a candidate has answered each question, take a brief moment to explain how this new job may be similar to and different from what the candidate did previously. For example, if their previous role required them to complete five projects per week, and the new role would require them to complete greater or fewer similar projects, mention that.
The purpose of doing this is to give the candidate a clear picture of the tasks and challenges they can expect in the role, so they know what to anticipate if they eventually accept a job offer. There’s also a reason why now is an opportune time to make this connection. When a candidate is reflecting on a previous instance that required the competencies you need, they likely remember how they felt at the time. Maybe they were energized. Maybe they hated the experience and vowed then and there to quit as soon as they could. Whatever the case, eliciting these feelings serves your interests and theirs—yes, even if it prompts their immediate departure from the candidate pool. The last thing you want is to hire someone who either can’t do the job or finds themselves unhappy doing it. You’re not just filling a role. You’re seeking the person who can be the most successful in it.
Don’t ask cute or clever questions.
They’re a waste of everyone’s time. You’re almost certainly not going to learn anything useful by asking candidates what dessert they would be, how they’d plan a trip to the moon, or whether they prefer cats or dogs. On the other hand, asking candidates to solve a made-up problem on the spot might yield interesting information. Still, unless the job involves a lot of spontaneous problem-solving with no time to prepare, you’re better off asking candidates something else.
Keep questions job-related.
Okay, we said earlier that the last thing you want to do is to hire the wrong person, but that’s not necessarily the worst thing that can happen. A more significant mistake than a bad hire is a hiring decision that nets you with a costly discrimination claim. For example, if the job has a legitimate age requirement (such as operating machinery or serving alcohol), asking, “How old are you?” will likely give rise to age discrimination. So instead, just ask if they’re at least 18 years old (or whatever the required minimum age is).
Dr. Patrick K. Collard is the Managing Member & Evidence-based HR Consultant for trustHR | GObackgrounds (San Diego, CA and Brookfield, WI). He has over 30 years of experience as a human resources consultant. He holds a Bachelor of Arts in Law and Society and a Master of Human Resources and Employment Relations with a concentration in Employment and Labor Law from Penn State University. Dr. Collard earned his doctorate from the University of Maryland Global Campus. He defended his dissertation – Recruiting the Untapped Talent Pool of Hiring an Employee with a Criminal Record: A Systematic Review. Schedule a Discovery Call with Dr. Collard at – https://calendly.com/patrickcollard/discovery-call